Define the scope
Use the Five specification groups to describe the product without assumptions.
MRO materials & replacement parts
Identify maintenance, repair, shutdown and turnaround materials with part numbers, replacement constraints and requested dates.
Prepare this requirement
Align documents
State required material, traceability, inspection or calibration records at the start.
Prepare the handoff
Email handoff prepares the request for you to review and send.
Inquiry scope
- Maintenance and repair materials
- Exact replacement parts
- Shutdown and turnaround material requirements
Five specification groups
- Define 1
- Manufacturer, part number and equipment reference
- Define 2
- Quantity, unit and required delivery date
- Define 3
- Exact replacement or customer-approved alternative policy
- Define 4
- Known dimensions, materials and compatibility constraints
- Define 5
- Documentation and destination receiving requirements
Documentation & acceptance
Identify supplier-issued documents, traceability identifiers, tests and acceptance criteria required by your project. Document availability must be confirmed with the source before a commitment.
Review boundaries
Materials are considered against customer-approved specifications. A category does not confirm inventory, manufacturer authorization, certification or application suitability. Any alternative requires approval.